Data Collection Definitions

Central Registry Traceability (RCT)

  • Start date: 01/10/2016
  • End date creation: 12/08/2024
  • End date submission: 12/08/2024
  • End date comments: 12/08/2024
Full viewCSV column namesValidation rulesReference listsComputed expressionsAdditional informationCSV extract

1 Patient

patient identificator

National registry ID

Help

Please encode a social security identification number (SSIN). Please note that the patient ID is always pseudonymised before being transferred to Healthdata.

Technical specs

CSV column name:

patient_id

Required:

true

Stable:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

PatientIdentificationNumber

Validation

The validity of the national register number is checked with the mod97 check.

Fields
Section help

Please encode a social security identification number (SSIN). Please note that the patient ID is always pseudonymised before being transferred to Healthdata.

text

Internal patient ID

Help

This field can be used to enter an internal ID or reference number. It is available for internal use only and is not transferred to Healthdata. If there is an integration between HD4DP and your organisation's patient administration system, additional patient identification information such as date of birth, sex and SSIN can be automatically enriched based on this internal patient ID. Please do not encode the social security identification number (SSIN) in this field. The SSIN must be encoded in the field 'National registry ID of the patient'.

Technical specs

CSV column name:

patient_id|internal_patient_id

Required:

false

Stable:

true

boolean

Generated

Help

The patient_id|generated column can be set to 'TRUE' for an automatically generated patient_id.This column should only be added in case the patient_id is empty. If the column is set to 'TRUE', a patient_id is automatically generated based on the name, first name, date of birth and sex of the patient.

Technical specs

CSV column name:

patient_id|generated

Required:

false

Options
LabelValue
YesTRUE
NoFALSE
text

Name

Help

The name of the patient is never transferred to Healthdata and is available for your information only.

Technical specs

CSV column name:

patient_id|name

Required:

false

Stable:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

LastName

text

First name

Help

The first name of the patient is never transferred and is available for your information only.

Technical specs

CSV column name:

patient_id|first_name

Required:

false

Stable:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

FirstNames

date

Date of birth

Technical specs

Format:

DD/MM/YYYY

CSV column name:

patient_id|date_of_birth

Only when:

Required:

noSSIN(Needed only if no national register number is entered)

Stable:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

DateOfBirth

Validation
  • The date of birth cannot be in the future (error)
choice

Sex

Technical specs

CSV column name:

patient_id|sex

Only when:

Required:

noSSIN(Needed only if no national register number is entered)

Stable:

true

Options
LabelValue
FemaleF
MaleM
UnkownU
Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

Gender

text

Place of residence

Technical specs

CSV column name:

patient_id|place_of_residence

Reference list:

POSTAL_CODE

Only when:

Required:

false

Stable:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

Postcode

boolean

Deceased?

Technical specs

CSV column name:

patient_id|deceased

Only when:

Required:

false

Stable:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

DeathIndicator

Options
LabelValue
YesTRUE
NoFALSE
date

Date of death

Technical specs

Format:

DD/MM/YYYY

CSV column name:

patient_id|date_of_death

Only when:

Required:

false

Stable:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Patient

Data element:

DateOfDeath

Validation
  • The date of death cannot be in the future (error)

2 Notification of implantation

2.1 Implantation

text

Identification specialist

Help

Please provide the SSIN or NIHII-number of the specialist who performed the implantation.

Technical specs

CSV column name:

specialist

Reference list:

IMPLANTATION_SPECIALIST

Required:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Procedure

Data element:

Performer:HealthProfessionalIdentificationNumber

text

Type of specialist identification number

Help

This field indicates whether the specialist was identified by his/her SSIN or NIHII-number

Technical specs

CSV column name:

specialist_type

Reference list:

CODE_TYPE

Default value:

Required:

true

date

Implantation date

Technical specs

Format:

DD/MM/YYYY

CSV column name:

implantation_date

Required:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Procedure

Data element:

ProcedureStartDate

Validation
  • The implantation date cannot be in the future (error)
  • The prescription date cannot be after the implantation date (error)
list

Implants

This is a container for multiple answers. See the reference documentation for more details. Below you can find the information about the fields of the container

Element conditions
MessageExpression
The delivery date cannot be in the futuretypeof $.transaction_date === 'string'?new Date($.transaction_date)
The delivery date cannot be after the implantation datetypeof $.transaction_date === 'string' && typeof $$.document.target.value.implantation_date === 'string'?$$.document.target.value.implantation_date >= $.transaction_date:true
The prescription date cannot be after the delivery date typeof $.transaction_date === 'string' && typeof $$.document.target.value.prescription_date === 'string'?$$.document.target.value.prescription_date
Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.Procedure

Data element:

be.en.hd.MedicalDevice

List items
sadmi

SADMI implant notification code

Technical specs

CSV column name:

implants|0|sadmi_implant_notification_code

Required:

true

text

RIZIV/INAMI classification code

Technical specs

CSV column name:

implants|0|rizivinami_classification_code

Required:

false

text

Identification pharmacist

Help

Please provide the SSIN or NIHII-number of the pharmacist who delivered the implantation.

Technical specs

CSV column name:

implants|0|pharmacist

Reference list:

PHARMACY_HOLDER

Required:

true

text

Type of pharmacist identification number

Help

This field indicates whether the pharmacist was identified by his/her SSIN or NIHII-number

Technical specs

CSV column name:

implants|0|pharmacist_type

Reference list:

CODE_TYPE

Default value:

Required:

true

text

NIHII number pharmacy

Technical specs

CSV column name:

implants|0|nihii_number_pharmacy

Reference list:

NIHII_PHARMACY

Required:

true

date

Delivery date

Technical specs

Format:

DD/MM/YYYY

CSV column name:

implants|0|transaction_date

Required:

true

number

Number of implants

Technical specs

CSV column name:

implants|0|number_of_implants

Required:

true

Validation
  • Number of implants must be > 0 (error)
  • Number of implants must be < 999 (error)
text

Anatomical location

Technical specs

CSV column name:

implants|0|anatomical_location

Required:

false

2.2 Prescription

text

Identification prescriber

Help

Please provide the SSIN or NIHII-number of the doctor who prescribed the implantation.

Technical specs

CSV column name:

prescriber

Reference list:

PHYSICIAN_EXTERNAL

Required:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.MedicationAgreement

Data element:

Prescriber:HealthProfessionalIdentificationNumber

text

Type of prescriber identification number

Help

This field indicates whether the prescriber was identified by his/her SSIN or NIHII-number

Technical specs

CSV column name:

prescriber_type

Reference list:

CODE_TYPE

Default value:

Required:

true

date

Prescription date

Technical specs

Format:

DD/MM/YYYY

CSV column name:

prescription_date

Required:

true

Mapping of the clinical building blocks (indicative only)

Concept:

be.en.hd.MedicationAgreement

Data element:

MedicationAgreementDateTime

Validation
  • The prescription date cannot be in the future (error)
  • The prescription date cannot be after the implantation date (error)