Sentinel General Practices - Definitive admission to a (psychiatric) nursing home (SGP_nursing_home)
- Status: inactive
- How to create a CSV file for this data collection?
- Start date: 12/04/2016
- End date creation: 12/08/2024
- End date submission: 12/08/2024
- End date comments: 12/08/2024
1 Identification
Section help
Dit formulier is enkel bestemd voor artsen die deelnemen aan de huisartsenpeilpraktijken, een register bedoeld voor wetenschappelijk onderzoek.
Indien u interesse heeft om deel te nemen aan deze registratie, graag eerst contact opnemen met Viviane.VanCasteren@wiv-isp.be vooraleer te registreren.
Definitieve opname in een woonzorgcentrum of psychiatrisch verzorgingstehuis
De registratie betreft alle personen van 18 jaar en ouder die DEFINITIEF opgenomen worden in een woonzorgcentrum of een psychiatrisch verzorgingstehuis.
NIHDI number of the treating physician
Technical specs
CSV column name:
nihdi_number_of_the_treating_physician
Length:
100
Reference list:
PHYSICIAN
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Caregiver
Data element:
CareGiverIdentificationNumber
National registry ID of the patient
Help
Please encode a social security identification number (SSIN). Please note that the patient ID is always pseudonymised before being transferred to Healthdata.
Technical specs
CSV column name:
patient_id
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
PatientIdentificationNumber
Validation
The validity of the national register number is checked with the mod97 check.
Fields
Section help
Please encode a social security identification number (SSIN). Please note that the patient ID is always pseudonymised before being transferred to Healthdata.
Internal patient ID
Help
This field can be used to enter an internal ID or reference number. It is available for internal use only and is not transferred to Healthdata. If there is an integration between HD4DP and your organisation's patient administration system, additional patient identification information such as date of birth, sex and SSIN can be automatically enriched based on this internal patient ID. Please do not encode the social security identification number (SSIN) in this field. The SSIN must be encoded in the field 'National registry ID of the patient'.
Technical specs
CSV column name:
patient_id|internal_patient_id
Length:
50
Required:
false
Generated
Help
The patient_id|generated column can be set to 'TRUE' for an automatically generated patient_id.This column should only be added in case the patient_id is empty. If the column is set to 'TRUE', a patient_id is automatically generated based on the name, first name, date of birth and sex of the patient.
Technical specs
CSV column name:
patient_id|generated
Required:
false
Options
| Label | Value |
| Yes | TRUE |
| No | FALSE |
Name
Help
The name of the patient is never transferred to Healthdata and is available for your information only.
Technical specs
CSV column name:
patient_id|name
Length:
50
Required:
noSSIN(Needed only if no national register number is entered)
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
LastName
First name
Help
The first name of the patient is never transferred and is available for your information only.
Technical specs
CSV column name:
patient_id|first_name
Length:
50
Required:
noSSIN(Needed only if no national register number is entered)
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
FirstNames
Date of birth
Technical specs
Format:
DD/MM/YYYY
CSV column name:
patient_id|date_of_birth
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
DateOfBirth
Validation
- The date of birth cannot be in the future (error)
Sex
Technical specs
CSV column name:
patient_id|sex
Required:
true
Options
| Label | Value |
| Male | M |
| Female | F |
| Unknown | U |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
Gender
Place of residence
Technical specs
CSV column name:
patient_id|place_of_residence
Length:
5
Reference list:
POSTAL_CODE
Only when:
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
Postcode
Deceased?
Technical specs
CSV column name:
patient_id|deceased
Only when:
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
DeathIndicator
Options
| Label | Value |
| Yes | TRUE |
| No | FALSE |
Date of death
Technical specs
Format:
DD/MM/YYYY
CSV column name:
patient_id|date_of_death
Only when:
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
DateOfDeath
Validation
- The date of death cannot be in the future (error)
2 Final admission in a (psychiatric) nursing home
Approximate admission date
Help
Unknown day: use the 15th of the month (e.g. 1999-12- ?? becomes 1999-12-15, with a maximum deviation of approximately two weeks from the actual date).
Technical specs
Format:
DD/MM/YYYY
CSV column name:
admission_date
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Contact
Data element:
StartDateTime
Validation
- The admission date cannot be in the future (error)
Type of admission
Technical specs
CSV column name:
type_of_admission
Required:
true
Options
| Label | Value |
| Nursing home (including residence and care beds) | 1 |
| Psychiatric nursing home | 2 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Contact
Data element:
Location::HealthcareProvider
Last residence in the community
Technical specs
CSV column name:
last_residence_in_the_community
Required:
true
Options
| Label | Value |
| Living alone | 1 |
| Living with partner (only) | 2 |
| Living with family (with or without partner) | 3 |
| Service flat (with or without partner) | 4 |
| Other | 5 |
| Unknown | 6 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.LivingSituation
Data element:
TypeOfHome
Nested option fields
- When 5 Is selected:text
Specify
Technical specs
CSV column name:
last_residence_in_the_community|specify
Length:
50
Required:
false
Did the patient use any care provisions in the past six months?
Technical specs
CSV column name:
did_the_patient_use_any_care_provisions_in_the_past_six_months
Required:
true
Options
| Label | Value |
| No | 0 |
| Yes | 1 |
| Unknown | 9 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Contact
Data element:
ContactType
Nested option fields
- When 1 Is selected:multichoice
Specify
Technical specs
CSV column name:
did_the_patient_use_any_care_provisions_in_the_past_six_months|specify
Required:
false
Options
Label Value Short stay unit short_stay_unit Revalidation unit revalidation_unit Day care unit day_care_unit Psychiatric unit/hospital psychiatric_unithospital Geriatric unit/hospital geriatric_unithospital General hospital general_hospital Other care provision other_care_provision Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.HealthcareProvider
Data element:
OrganizationType
Nested option fields
- When other_care_provision Is selected:text
Specify
Technical specs
CSV column name:
did_the_patient_use_any_care_provisions_in_the_past_six_months|specify|specify
Length:
50
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Contact
Data element:
ContactType
- When other_care_provision Is selected:
Was the patient moved directly from a residential care facility to the nursing home?
Technical specs
CSV column name:
was_the_patient_moved_directly_from_a_residential_care_facility_to_the_nursing_home
Required:
true
Options
| Label | Value |
| No, from his residence | 0 |
| Yes | 1 |
| Unknown | 9 |
Nested option fields
- When 1 Is selected:choice
Which care facility?
Technical specs
CSV column name:
was_the_patient_moved_directly_from_a_residential_care_facility_to_the_nursing_home|which_care_facility
Required:
false
Options
Label Value Short stay unit 1 Revalidation unit 2 Psychiatric unit/hospital 3 Geriatric unit/hospital 4 General hospital 5 Other care provision 6 Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.HealthcareProvider
Data element:
OrganizationType
Nested option fields
- When 6 Is selected:text
Specify
Technical specs
CSV column name:
was_the_patient_moved_directly_from_a_residential_care_facility_to_the_nursing_home|which_care_facility|specify
Length:
50
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Contact
Data element:
ContactType
- When 6 Is selected:
Is the patient taking more than 5 different medications?
Technical specs
CSV column name:
is_the_patient_taking_more_than_5_different_medications
Required:
true
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
| Unknown | 9 |
Active diseases/health problems
This is a container for multiple answers. See the reference documentation for more details. Below you can find the information about the fields of the container
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.TransferConcern
Data element:
List items
Specify
Technical specs
CSV column name:
active_diseaseshealth_problems|specify
Length:
200
Required:
false
Reason of admission
Technical specs
CSV column name:
reason_of_admission
Required:
true
Options
| Label | Value |
| Inadequate housing | inadequate_housing |
| Social/familial network too small or problematic for informal care | social_network |
| Lack of self-reliance | lack_of_selfreliance |
| Mood and/or behaviour (depression, loneliness, anxiety, dangerous or disruptive behaviour, ...) | mood_andor_behaviour |
| Abuse of alcohol | abuse_of_alcohol |
| Abuse of medication | abuse_of_medication |
| Unintended use of medication | unintended_use_of_medication |
| Other | reason_admission_OTH |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Contact
Data element:
Problem::ProblemName
Nested option fields
- When reason_admission_OTH Is selected:text
Specify
Technical specs
CSV column name:
reason_of_admission|specify
Length:
50
Required:
false
Katz score on admission
Help
Cd: all persons diagnosed with dementia based on a specialized diagnostic bilan, being physically dependent. D: all persons diagnosed with dementia based on a specialized diagnostic bilan, whatever their physical dependency
Technical specs
CSV column name:
katz_score_on_admission
Required:
true
Options
| Label | Value |
| O | 1 |
| A | 2 |
| B | 3 |
| C | 4 |
| Cd | 5 |
| D | 6 |
| Unknown | 7 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.FunctionalOrMentalStatus
Data element:
StatusValue
Did the patient receive informal care (family, neighbours,...) at home or in service flat
Technical specs
CSV column name:
did_the_patient_receive_informal_care_family_neighbours_at_home_or_in_service_flat
Required:
true
Options
| Label | Value |
| (Almost) none | 1 |
| 1-3 times/month | 2 |
| 1-3 times/week | 3 |
| 4-6 times/week | 4 |
| Daily | 5 |
| Unknown | 9 |
Did the patient receive professional help with household/cleaning at home or in service flat?
Technical specs
CSV column name:
professional_help_with_householdcleaning
Required:
true
Options
| Label | Value |
| (Almost) none | 1 |
| 1-3 times/month | 2 |
| 1-3 times/week | 3 |
| 4-6 times/week | 4 |
| Daily | 5 |
| Unknown | 9 |
Did the patient receive professional help with daily activities (washing, dressing, eating,...) at home or in service flat?
Technical specs
CSV column name:
professional_help_with_daily_activities_washing_dressing_eating
Required:
true
Options
| Label | Value |
| (Almost) none | 1 |
| 1-3 times/month | 2 |
| 1-3 times/week | 3 |
| 4-6 times/week | 4 |
| Daily | 5 |
| Unknown | 9 |
Did the patient receive physical or occupational therapy or logopedics at home or in service flat?
Technical specs
CSV column name:
did_the_patient_receive_physical_or_occupational_therapy_or_logopedics_at_home_or_in_service_flat
Required:
true
Options
| Label | Value |
| (Almost) none | 1 |
| 1-3 times/month | 2 |
| 1-3 times/week | 3 |
| 4-6 times/week | 4 |
| Daily | 5 |
| Unknown | 9 |
Did the patient receive care by nurse at home or in service flat?
Technical specs
CSV column name:
did_the_patient_receive_care_by_nurse_at_home_or_in_service_flat
Required:
true
Options
| Label | Value |
| (Almost) none | 1 |
| 1-3 times/month | 2 |
| 1-3 times/week | 3 |
| 4-6 times/week | 4 |
| Daily | 5 |
| Unknown | 9 |
Did the patient receive medical care by GP (you) at home or in service flat?
Technical specs
CSV column name:
did_the_patient_receive_medical_care_by_gp_you_at_home_or_in_service_flat
Required:
true
Options
| Label | Value |
| (Almost) none | 1 |
| 1-3 times/month | 2 |
| 1-3 times/week | 3 |
| 4-6 times/week | 4 |
| Daily | 5 |
| Unknown | 9 |
Did the patient receive other weekly/daily help at home or in service flat?
Technical specs
CSV column name:
did_the_patient_receive_other_weeklydaily_help_at_home_or_in_service_flat
Required:
true
Options
| Label | Value |
| (Almost) none | 1 |
| 1-3 times/month | 2 |
| 1-3 times/week | 3 |
| 4-6 times/week | 4 |
| Daily | 5 |
| Unknown | 9 |
If other, please specify
Technical specs
CSV column name:
if_other_please_specify
Length:
50
Only when:
Required:
false
Did the patient have a personal alarm system (PAS)?
Technical specs
CSV column name:
did_the_patient_have_a_personal_alarm_system_pas
Required:
true
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
| Not anymore or not used | 2 |
| Unknown | 9 |
Was the patient on one or more waiting lists?
Technical specs
CSV column name:
was_the_patient_on_one_or_more_waiting_lists
Required:
true
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
| Unknown | 9 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.TransferPlannedCareActivity
Data element:
OrderStatus
Was a multidisciplinary care plan established?
Technical specs
CSV column name:
was_a_multidisciplinary_care_plan_established
Required:
true
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
| Unknown | 9 |
Do you remain the patient's GP after admission?
Technical specs
CSV column name:
do_you_remain_the_patients_gp_after_admission
Required:
false
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
| Unknown | 9 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Caregiver
Data element:
CareGiverRole
Nested option fields
- When 0 Is selected:text
Why not?
Technical specs
CSV column name:
do_you_remain_the_patients_gp_after_admission|why_not
Length:
50
Required:
false
How many weeks did it take to find a suitable nursing home?
Technical specs
CSV column name:
how_many_weeks_did_it_take_to_find_a_suitable_nursing_home
Length:
50
Required:
false
Who decided on the admission?
Technical specs
CSV column name:
who_decided_on_the_admission
Required:
true
Options
| Label | Value |
| Patient | patient |
| Family | family |
| Social services | social_services |
| Physician / specialist | physician__specialist |
| General practitioner (you) | general_practitioner_you |
| Other | OTH |
| Unknown | UNK |
Nested option fields
- When OTH Is selected:text
Specify
Technical specs
CSV column name:
who_decided_on_the_admission|specify
Length:
50
Required:
false
Validation
- Who decided on the admission: the option 'Unknown' cannot be combined with other options (error)