HIV_PEP (HIV_PEP)
- Status: active
- How to create a CSV file for this data collection?
- Start date: 01/03/2020
1 Patient identification
Codepat of the patient
Technical specs
CSV column name:
codepat_of_the_patient
Required:
true
National registry ID
Help
Please encode a social security identification number (SSIN). Please note that the patient ID is always pseudonymised before being transferred to Healthdata.
Technical specs
CSV column name:
patient_id
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
PatientIdentificationNumber
Validation
The validity of the national register number is checked with the mod97 check.
Fields
Section help
Please encode a social security identification number (SSIN). Please note that the patient ID is always pseudonymised before being transferred to Healthdata.
Internal patient ID
Help
This field can be used to enter an internal ID or reference number. It is available for internal use only and is not transferred to Healthdata. If there is an integration between HD4DP and your organisation's patient administration system, additional patient identification information such as date of birth, sex and SSIN can be automatically enriched based on this internal patient ID. Please do not encode the social security identification number (SSIN) in this field. The SSIN must be encoded in the field 'National registry ID of the patient'.
Technical specs
CSV column name:
patient_id|internal_patient_id
Length:
50
Required:
false
Generated
Help
The patient_id|generated column can be set to 'TRUE' for an automatically generated patient_id.This column should only be added in case the patient_id is empty. If the column is set to 'TRUE', a patient_id is automatically generated based on the name, first name, date of birth and sex of the patient.
Technical specs
CSV column name:
patient_id|generated
Required:
false
Options
| Label | Value |
| Yes | TRUE |
| No | FALSE |
Name
Help
The name of the patient is never transferred to Healthdata and is available for your information only.
Technical specs
CSV column name:
patient_id|name
Length:
50
Required:
noSSIN(Needed only if no national register number is entered)
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
LastName
First name
Help
The first name of the patient is never transferred and is available for your information only.
Technical specs
CSV column name:
patient_id|first_name
Length:
50
Required:
noSSIN(Needed only if no national register number is entered)
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
FirstNames
Date of birth
Technical specs
Format:
DD/MM/YYYY
CSV column name:
patient_id|date_of_birth
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
DateOfBirth
Validation
- Date of birth cannot be in the future (error)
- Date of birth cannot be before 1900 (error)
- Date of HIV PEP initiation cannot be before date of birth (error)
Sex
Technical specs
CSV column name:
patient_id|sex
Required:
noSSIN(Needed only if no national register number is entered)
Options
| Label | Value |
| Female | F |
| Male | M |
| Unkown | U |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
Gender
Place of residence
Technical specs
CSV column name:
patient_id|place_of_residence
Length:
5
Reference list:
POSTAL_CODE
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
Postcode
Deceased?
Technical specs
CSV column name:
patient_id|deceased
Only when:
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
DeathIndicator
Options
| Label | Value |
| Yes | TRUE |
| No | FALSE |
Date of death
Technical specs
Format:
DD/MM/YYYY
CSV column name:
patient_id|date_of_death
Only when:
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Patient
Data element:
DateOfDeath
Nationality
Technical specs
CSV column name:
CD_NATLTY
Reference list:
COUNTRY
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Nationality
Data element:
Nationality
Country of birth
Technical specs
CSV column name:
CD_CNTRY_BIRTH
Reference list:
COUNTRY
Required:
true
Insurance status
Technical specs
CSV column name:
CD_INSUR_STA
Required:
true
Options
| Label | Value |
| National Social Security | 1 |
| Urgent medical care CPAS/OCMW | 2 |
| Health insurance of another country | 3 |
| No health insurance | 4 |
| Other | 5 |
| Unknown | 9 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Payer
Data element:
InsuranceType
Nested option fields
- When 5 Is selected:text
Please specify
Technical specs
CSV column name:
CD_INSUR_STA|TX_INSUR_STA_SPEC_OTH
Required:
false
2 Healthprofessional
RIZIV/INAMI-code of the prescribing physician
Technical specs
CSV column name:
CD_RIZIV_PRESCRB_PHYS
Reference list:
PHYSICIAN
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.HealthProfessional
Data element:
HealthProfessionalIdentificationNumber
3 Exposure
Exposure
Help
Each patient should be reported in one category only = the predominant risk for him/her according to anamnesis
Technical specs
CSV column name:
CD_EXPOS2
Required:
true
Options
| Label | Value |
| Occupational | 1 |
| Injecting drug use | 4 |
| Rape | 5 |
| Sex work | 6 |
| Paid sexual contact | 7 |
| Consensual unpaid sexual contact | 8 |
| Unknown | 99 |
| Other | 98 |
Sex of sexual partner(s)/contact/source
Technical specs
CSV column name:
CD_SEX_PNR
Only when:
Required:
true
Options
| Label | Value |
| Female | 1 |
| Male | 2 |
| Both female and male | 3 |
| Unknown | 9 |
HIV status of the partner/contact/source
Technical specs
CSV column name:
CD_HIV_STA_PNR
Required:
false
Options
| Label | Value |
| Known HIV positive | 1 |
| Unknown | 9 |
Time between exposure and consultation
Technical specs
CSV column name:
CD_TM_BTW_EXPOS_CONSTTN_2
Required:
true
Options
| Label | Value |
| ≤ 24h | 1 |
| > 24h - ≤ 48h | 2 |
| > 48h - ≤ 72h | 3 |
| > 72h | 4 |
| Unknown | 9 |
4 PEP regimen
Date of HIV PEP initiation
Technical specs
Format:
DD/MM/YYYY
CSV column name:
DT_HIV_PEP_INI
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Procedure
Data element:
ProcedureStartDate
Validation
- Date of HIV PEP initiation cannot be before date of birth (error)
- The given date for the last HIV test refers to a date before the PEP initiation: do you dispose of an HIV test date around 3 months (no more than 4 months) after HIV PEP initiation?" (warning)
- The given date for the last HIV test refers to a date more than 4 months after the PEP initiation: do you dispose of an HIV test date around 3 months (no more than 4 months) after HIV PEP initiation? (warning)
ATC code
Help
Please note that the ATC encoded combination therapies are also included in the reference list. If the combination, is not listed, the individual drugs can be added through “Add new item”.
Fields
Section help
Please note that the ATC encoded combination therapies are also included in the reference list. If the combination, is not listed, the individual drugs can be added through “Add new item”.
ATC code (type of PEP regimen)
This is a container for multiple answers. See the reference documentation for more details. Below you can find the information about the fields of the container
Help
Please note that the ATC encoded combination therapies are also included in the reference list. If the combination, is not listed, the individual drugs can be added through “Add new item”.
List items
Section help
Please note that the ATC encoded combination therapies are also included in the reference list. If the combination, is not listed, the individual drugs can be added through “Add new item”.
ATC code (type of PEP regimen)
Technical specs
CSV column name:
atc_code|atc_code_type_of_pep_regimen|CD_ATC_PEP_RGMN
Reference list:
HIV_ART
Required:
true
ATC code 2 (If PEP regimen was changed)
This is a container for multiple answers. See the reference documentation for more details. Below you can find the information about the fields of the container
List items
ATC code 2 (If PEP regimen was changed)
Technical specs
CSV column name:
atc_code|atc_code_2_if_pep_regimen_was_changed|CD_ATC_PEP_RGMN_CHNG
Reference list:
HIV_ART
Required:
false
PEP regimen completed (standard 28-day course taken by the patient)
Technical specs
CSV column name:
CD_PEP_RGMN_COMPLD
Required:
true
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
| Unknown | 9 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.MedicationAgreement
Data element:
MedicationAgreementStopType
Number of days of PEP dispensed to the patient by the physician
Technical specs
CSV column name:
NR_PEP_DURA_DISPN_DAYS
Only when:
Required:
true
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.MedicationAgreement
Data element:
PeriodOfUse
Validation
- The number should be an integer value (error)
- The minimum value is 1 (error)
- The maximum value is 28 (error)
Reason for HIV PEP interruption
Technical specs
CSV column name:
CD_REAS_HIV_PEP_INTRPT
Only when:
Required:
true
Options
| Label | Value |
| Reassessed risk | 1 |
| Side effects | 2 |
| Other | 3 |
| Unknown | 9 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.MedicationAgreement
Data element:
ReasonMedicationAgreement
Date of HIV PEP stop
Technical specs
Format:
DD/MM/YYYY
CSV column name:
DT_HIV_PEP_STP
Only when:
Required:
false
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Procedure
Data element:
ProcedureEndDate
5 HIV serology
Serological follow-up completed (tested at least 3 months after the risk exposure)
Technical specs
CSV column name:
CD_FLLWUP_COMPLD
Required:
true
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
| Unknown | 9 |
Date last HIV test
Help
HIV test should have been done around 3 months (no more than 4 months) after HIV PEP initiation
Technical specs
Format:
DD/MM/YYYY
CSV column name:
DT_HIV_TST
Required:
fuyes
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.LaboratoryTestResult
Data element:
TestDateTime
Validation
- The given date for the last HIV test refers to a date before the PEP initiation: do you dispose of an HIV test date around 3 months (no more than 4 months) after HIV PEP initiation?" (warning)
- The given date for the last HIV test refers to a date more than 4 months after the PEP initiation: do you dispose of an HIV test date around 3 months (no more than 4 months) after HIV PEP initiation? (warning)
HIV test result
Technical specs
CSV column name:
CD_HIV_TST_RSLT
Only when:
Required:
true
Options
| Label | Value |
| HIV+ | 1 |
| HIV- | 2 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.LaboratoryTestResult
Data element:
Result
6 PrEP given after PEP
PrEP given
Technical specs
CSV column name:
CD_PREP_GIVN
Required:
true
Options
| Label | Value |
| Yes | 1 |
| No | 0 |
Mapping of the clinical building blocks (indicative only)
Concept:
be.en.hd.Procedure
Data element:
ProcedureType